Information note and agreement regarding the processing of personal data
1. The identity and contact details of the Operator
1.1. Personal data will be processed by the TANGO GROOVE MANIA ASSOCIATION with headquarters in Bucharest, Romania having CUI 48916305 and bank account RO11BTRLRONCRT0678571301, email: btangogroove@gmail.com, hereinafter referred to as OPERATOR.
2. Purposes of processing/processing
2.1. The personal data representing name, surname, CNP, will be processed by the Operator for the purpose of the legitimate interests represented by the conclusion of the sponsorship/donation contract concluded between the parties, and the image, behavior and, in certain cases, the name and voice of the natural person (called this information note and “data subject”) will be processed by the Operator by taking photos and/or videos (in the initial form or in an adapted, modified, transformed or supplemented form of the filmed/photographed material) on the occasion of the event and their use on any media channels for the purpose of publicizing the event, as well as for any compatible, related and related purposes (including the monitoring/security of persons, spaces and private property). Personal data may also be processed in any cases where the processing is necessary for the purposes of the legitimate interests pursued by the operator or a third party, if such legitimate interests exist, unless the interests or rights prevail and the fundamental freedoms of the data subject, which require the protection of personal data.
3. The legal bases of the processing
The legal bases of the processing are/can be, as the case may be, Article 6 paragraph (1) letter (a) and letter (f) of Regulation (EU) 2016/679 (referred to in this information note as the “Regulation” or “GDPR”).
4. Recipients or categories of recipients of personal data
The recipients to whom the personal data regarding the concerned person will (may) be disclosed and transmitted are:
i) the Operator’s partners, located in the locations where the event takes place (including the administrators/owners of the locations) who wish to use the images and/or audio materials -videos recorded during events for the purpose of own promotion campaigns;
ii) the Operator’s partners who own/administer/intermediate the sale of media advertising spaces where events are to be covered (including Facebook/Instagram/LinkedIn);
iii) agents of the Operator who provide services and process data on behalf of the Operator (such as production services, photography, marketing agencies, and/or other services necessary for the creation and use of photo/audio/video materials);
iv) public authorities or other entities that provide public services (Police, Gendarmerie, courts of law or arbitration, bailiffs, etc.), if necessary according to law or public order, at their request.
5. The transfer of personal data to a third country or international organization
No personal data is transferred to a third country, with the exception of the use/transmission on media channels that could be considered a transfer to a third country or international organization (e.g. Youtube). If the transfer will take place in other third countries than those previously mentioned, there is a risk that the personal data will be processed without an adequate level of protection, that they will be taken over and processed by any person, that there will no longer be a control over their processing and the data subject will no longer be able to fully exercise their rights according to this information notice and/or the Regulation.
6. The period for which the personal data will be stored/The criteria used to establish this period
Personal data will be stored for the entire duration of the event, as well as for the entire period in which the archive/archives containing the media coverage of the event is/are maintained, if it is necessary and mandatory to a maximum fixed term is established according to the legal regulations in force, for a maximum period of 1 year, whichever comes first, but not less than the period stipulated by the legal regulations in force.
7. The obligation to provide personal data and what are the possible consequences of not complying with this obligation
Providing/allowing the collection of personal data does not represent a contractual obligation or a legal obligation or an obligation necessary for the conclusion of a contract, unless the personal data was (also) collected on other grounds.
The refusal to provide/allow the collection of personal data may lead (as well as the consequences of not complying with the obligation to provide/allow the collection) to the failure to take/publish/broadcast photos and videos with this personal data.
8. Rights of the data subject
8.1. The right to information: the right of the data subject to be informed about the identity and contact details of the Operator, the purposes for which the data is processed, the categories of personal data concerned, the recipients or categories of recipients of the data, the existence of the rights provided by the legislation regarding the protection of personal data for the concerned person and the conditions under which they can be exercised;
8.2. The right of access to data: the right of the data subject to obtain from the data operator, upon request and free of charge, confirmation of the fact that the personal data concerning him/her are or are not processed by him/her;
8.3. The right to rectification: the right of the data subject to obtain, upon request and free of charge, the rectification of inaccurate data concerning him or her, as well as the completion of incomplete data;
8.4. The right to data deletion (“the right to be forgotten”): the right of the data subject to obtain, upon request and free of charge, to the extent that the conditions provided for by law are met, the deletion of personal data concerning that person;
8.5. The right to restriction of processing: the right of the data subject to obtain, upon request and free of charge, to the extent that the conditions provided for by law are met, the marking of stored personal data, in order to limit their further processing;
8.6. The right to data portability: the right of the data subject to receive, upon request and free of charge, personal data in a structured way, commonly used and in an easy-to-read format, as well as the right for this data to be transmitted by the Tango Groove Mania Association to another data operator, to the extent that the conditions stipulated by law are met;
8.7. The right to opposition: the right of the data subject to object at any time, for well-founded and legitimate reasons related to his particular situation, to the processing of his personal data, to the extent that the conditions provided by law are met;
8.8. The right not to be subject to an individual decision: the right of the data subject to request and obtain the withdrawal, cancellation or re-evaluation of any decision based exclusively on processing carried out by automatic means (including the creation of profiles) that produces legal effects regarding the data subject or similarly affects her to a significant extent;
8.9. The right to address the court or the National Supervisory Authority for the Processing of Personal Data: the right of the data subject to file a complaint with the National Supervisory Authority for the Processing of Personal Data, respectively to address the court for the defence of any rights guaranteed by the applicable legislation in the field of personal data protection, which have been violated.
The exercise of these rights can be done by e-mail at btangogroove@gmail.com.
By accepting this agreement, I unequivocally and freely express my consent as the Operator, pursuant to art. 6 para. (1) lit. a) and letter f) of Regulation (EU) 2016/679 on data protection (GDPR Regulation), to carry out the following actions: to process my personal data for the purpose provided by art. 2; to photograph me (make portraits of me); to use and reproduce my photos, including by disseminating them in the online environment (social media networks, Website, etc.) or in the offline environment (portfolio, advertising materials); to film me, use and reproduce my images including by broadcasting them in the online environment (social media networks, Website, etc.) or in the offline environment (portfolio, advertising materials).